2005-09-06 Meeting Minutes

CSSS Meeting Minutes
Tuesday September 6, 2005; 12:30pm @ CSSS Office

Roll Call: Peter, Derrick, Andrew T., Nakisa, Mark L., Mark S., Jenny, Andrew R., Chris, Tristan, James, Rachel

1.0 Meeting Schedule

  • to be held Wednesdays; 5:00pm

2.0 Exec Dinner

  • to be held Tuesday September 13 @ 5:00pm
  • location to be decided

3.0 Website

  • execs complete write ups with pictures
  • surveys -> use polls
  • all execs add content as necessary, Drupal system is GOLD

4.0 Google Pizza Reps

  • purpose is to give free pizza to students who work late
  • Tristan still retains his position
  • should fill second spot with someone

5.0 Agenda/Planner

  • status unknown, hope Jamie is on top of things

6.0 BBQ

  • Wednesday September 14; 12:00pm @ outside Dempster
  • advertisement -> AMS promo department and CopyRight provide good deals
  • meat -> AMS? Costco? Tristan inquire

7.0 BBQ and Bzzr Garden

  • Friday September 23
  • location undecided
  • require alcohol license; Chris/James inquire
  • one type of beer, stick with conservative numbers
  • speaker system -> Chris, from Gage
  • band -> Nakisa needs to say where/when, otherwise accounted for

8.0 Surplus

  • CSSS given an expendable surplus from last year
  • income from agenda/yearbook ads
  • income from AMS, CS department, SUS
  • improve CICSR 002 lounge? Peter inquire
  • produce quality yearbook?
  • subsidise cost of burgers?

9.0 Monthly Newsletter

  • link to website with captions to encourage website use
  • website contains all the pertinent information
  • CS department quarterly newsletter -> include CSSS stuff? Mark L. inquire

10.0 Website

  • forum utilization -> talk about courses, more categories needed
  • promotion -> Nakisa talk to department about using forum as well as newsgroup

11.0 Welcome Event

  • Thursday September 8; 12:30pm @ DMP 310
  • introduce ourselves
  • promote website
  • hand outs? advertise website, bzzr garden, BBQ; Mark L. produce

12.0 Office

  • disable door alarm; Rachel inquire

13.0 Business Info Sessions

  • organize event list
  • IBM/Google clash
  • Career Services vs. CSSS on this issue
  • charge fees?

14.0 Sponsored Events

  • pay for food/games for social nights
  • maybe pizza, prizes
  • rent arcade? supply food, win iPod; Andrew R. inquire

15.0 Office Hours

  • email free time periods to Rachel
  • sell food/drink as done last year

16.0 Sports

  • intramurals -> sponsored by SUS/CSSS, subsidize some of the cost
  • advertise on website/newsletter