2006-09-21 Meeting Minutes

2nd Meeting Minute – Sept 21, 2006 CSSS Meeting Minutes Thursday September 21, 2006; 1:00pm @ CSSS Office

1.0 BBQ Post Mortems (Jamie) • Looks like we actually made money from the BBQ • Can possibly serve as a fundraiser for this year • If possible, see if we can obtain a freezer space for storing veggie burger • Could advertise the CSSS in CS buildings and forestry • Next one: Sept 29, 2006 (Thursday) • ** Execs please help out from 11:30 – 2:30 or anytime in between!

2.0 Department Committees (Eugene) • Need rep’s on the communication, computing, finance, recruiting, space, teaching and learning support, and undergraduate affairs committees. • Currently have 1on Curriculum committee but need 1 more. • Curriculum and space are the two most important ones!! • Anyone who is interested please message Eugene for more information

3.0 Sus Rep • Sonya is going to be the SUS rep

4.0 Posters – safe areas for putting them up & alternative advertising methods • Cleaning staff is not part of CS, so they do not have control over taking down posters • De-postering, all exec’s can help removing the posters • Alternative, we can do class room announcement • We put information on a overhead, and send it to the department • Profs would like a week’s notice • Perhaps have a weekly announcement on Mondays • Can put up posters in the learning centre beside the white board • Can put a giant cube logo on the CSSS office window (Jamie)

5.0 FOWCS (Lisa) • Run more events for undergrad female students • Last year, undergrad meeting grads and people from industry • Industry or academic related topics have bigger turn outs • Ideas: grants for women in CS, discussion group • ** If anyone has ideas on what CSSS can do in partnership with FOWCS, please tell Lisa.

6.0 Mentoring Program • Peer tutoring • Feedback from department: could have subsidized tutoring • Last year, did not have enough students participating • Math have specific hours dedicated to a certain course • Can have a signup sheet outside of the Cube’s office during MT period • Have the professors make class announcement a week ahead of time telling about study group, or 1 on 1 tutoring • For study group, would like a leader and can have 1st and 2nd grad students helping out with upper level courses • Need more tutor involvement if decided on doing it • Jamie and Eugene will keep working on this. Michele Ng is also interested

7.0 Department funding for next year • CUTC conference of technology in Toronto (Jan 11-13 in Toronto Hilton) • Content are for people who are interested in technology, consisting of speakers and seminars • Currently have funds from AMS, but need to decide on who gets the funding for how much and how should we use it? o Food, registration fee, air fare (about $600 a person) o Giving preference to graduating students? o Giving preference to students who never went o Random drawing o ** need to find out how much interests are there for this even Send o ** need more information on air fares etc. Numbers! • Brainstorm ideas for next year, need to inform the department early

8.0 Company sponsorship • AMS Career Fair Oct 4th in SUB in ballroom • Three clubs are joining us for our own Career Fair • Arash will respond to any e-mail regarding companies interested in career fair

9.0 Exec dinner • Oct 5th Thursday at lunch. • Food provided!

10.0 Foosball table • Table is not durable • Need to be monitored else it is easily damaged • Need to be secured to the floor! • Jamie will take an informal survey tomorrow on Friday • Base on the turn out, we will discuss in next meeting

11.0 Hot beverage Idea • Can also sell instant coffee or tea bags, so we only need a hot water machine, which is easier to maintain • Jamie will look into the cost break down for the machine