2005-10-19 Meeting Minutes

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CSSS Meeting Minutes Wednesday October 19, 2005; 5:00pm @ CSSS Office Roll Call: Chris, Jamie, Arash, Andrew T., Andrew N., Jason, Jenny, Mark L., Mark S., Andrew R., James, Jake, Rachel, Peter, Charles

1.0 BBQ Post Mortem

  • quite successful, good turn out

  • need better way to dispense beer -> newer CO2 system, another pump

  • took back unused keg for refund

  • some left over pop and chips in office for sale

  • increase prices of burgers from $1 to $1.50

  • UBC has a rule limiting serving of beer to 10 or 11pm

  • can apply for ~12 hour liquor license next time

    2.0 Key to Cabinet

  • key still missing

  • will break off lock (Peter)

    3.0 Director of Publications Position Division

  • Arash is new Co-Director of Publications

  • one can handle social events, the other industry and department events

  • Jamie has templates to use on bulletin boards

  • see if we can get more boards for DMP/X-Wing

  • to spread news of event, email respective Director of Publications and let them handle posters, webpage and forum advertisement

    4.0 CSSS Office Manager

  • Eugene has been given this official title

  • he has an @csss email address

  • he writes reports

  • he fixed the voice mail -> either phone rings and no voice mail, or voice mail but no phone ringing

  • takes care of tracking snack inventory

    5.0 SUS Funding

  • need to give them list of all members

  • give presentation of our budget around Nov. 10

  • presentation done by Mark S. or Peter

  • receive money for membership refunds

  • also receive money by having a project or proposal and fighting over the SUS surplus with other science clubs next term

  • we have 900 members, second highest club has 400, so SUS clubs see it as unfair and may want to cut the membership refund

  • new science lounge costs each of us $9, and it’s too far for CS students to use

  • CogSys wants a rep to attend CogSys and CS meetings, CogSys meetings ~Thursday @ 12:30pm

    6.0 Clothing

  • barcode logo on T-shirts, button design on sweatshirts

  • two sheets to fill out -> order form (give customers order number on bottom of form), tracking sheet

  • cash only -> $10 for T-shirts, $30 for sweatshirts

  • samples will be coming shortly

    7.0 Krispy Kreme Fundraiser

  • need 2 weeks notice, can do it once per month

  • maybe not something we would do for charity because it doesn’t help CS students

  • need to order a minimum of 50 dozen (600 donuts)

  • we can use this to raise funds for CSSS, not just charity

  • Charles would be willing to pick them up for us

  • sell on Wednesdays..?

    8.0 In My Experience

  • speakers confirmed

  • Thursday Nov. 3, 12:30-1:30pm

  • classroom announcements a few days before

  • find out room bookings from Nakisa

  • give away some of our software during the event

    9.0 Career Fair

  • meeting tomorrow (Thursday) at 1pm, other side of campus

  • pdf -> to be put on website, include floor plan with location of companies

  • form on website to prevent overlap contacting of companies

  • Eng Phys having problems with co-op office and contacting companies

    10.0 Grad Photos

  • need to book free photo for group shot of execs

  • gift certificates for photo orders to be given away -> draw?

    11.0 Projector

  • 10 days of sales from Dell, waiting to see if the projector comes up

  • prices from department not as good as Dell

  • need to find out cost of getting a movie license (James)

    12.0 Links on Website

  • allow members to list their websites

  • add URL to user profile, then have Drupal amalgamate into a list

    13.0 New Mini Refrigerator

  • free!

  • will be arriving shortly (Peter)

    14.0 Web Domain

  • thecube.ubc.ca not going to happen

  • find out how much to acquire thecube.ca (James)

    15.0 Foosball Tournament

  • SFU players very eager

  • try UBC only competition first

  • put a sign up form on office door

    16.0 EA Games

  • Grace sending 5 games in the mail